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Estates Secretary. Book keeping. Part time

Type: Permanent
Location: Ballymena
Salary: Negotiable



On behalf of our client we are seeking a part time Estate Secretary to join their office in the Ballymena area.

This is a varied and interesting role in a commercial organisation. Reporting to the Director, the Estate Secretary will provide support to the Estate team. The successful candidate will need to have previous experience in Accounts as well as strong interpersonal skills, excellent organisational skills and a flexible, can do attitude and we are looking for someone that will work weekly mornings (20-25 hours per week).  

Duties will include:

  • Handling communications with clients and vendors via phone, email and in person.

  • Processing and recording transactions, updating ledgers, bank reconciliation, credit card reconciliations, internal company transfers, creditor payments etc.

  • Preparing financial reports to balance sheet, assist with audits, fact checks and resolving discrepancies.

  • Complete quarterly VAT returns and payments.

  • Assist with credit control and payments.

  • Prepare end of year account reports etc.

  • Weekly payroll, weekly submission to HMRC. Processing expenses.

  • Monthly payroll reports and submit EPS to HMRC, PAYE and complete pension reports.

  • Year end payroll including P60s.

  • Record holidays etc.

  • Record function staff costs and present weekly costs via spreadsheet.

  • Cash reconciliation when required

  • Stationary management

  • Record minutes of staff meetings etc.

  • Liaise with rental tenants regarding payments and maintenance.

  • Tax company vehicles and ensure insurance is up to date.

  • Liaising with local press to place notifications.

  • Liaise with and greet customers regarding events in the absence of the Event manager.

  • Other Adhoc duties, details of which will be provided to candidates.


  • Previous book keeping experience is essential.

  • A working knowledge of Sage or another Accounting package.

  • Excellent organisational skills.

  • Ability to work to deadlines.

  • Excellent communication skills – written and verbal.

  • Previous experience working with customers to provide a high level of service.

  • Experience of events co-ordination is desirable.

  • Knowledge of the farming industry is desirable.

The Estate Secretary can expect a competitive salary/ hourly rate as well as excellent benefits in this exciting and unique role.

To express an interest in this role please email your CV in Microsoft word format to Patricia by clicking on the link, all suitable candidates will be contacted.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.

Key Skills

Apple Recruitment

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Apple Recruitment


We regularly use Apple Recruitment for temporary and permanent staff. Their consultants have taken time to understand the needs of our business and send us high calibre, job criteria specific candidates, saving us considerable time.

They are a pleasure to deal with, both professional and efficient. To date we have experienced a high success rate with the candidates supplied by them. I would have no hesitation recommending Apple Recruitment to both candidates and other businesses.

Recruitment Executive, N.G.O

Apple offer a prompt efficient service, they provide NIAS with all grades of staff and the staff concerned are always of a high standard and meet the requirements of the post. I always find the staff at Apple Recruitment Agency deal with any requirements The Trust may have in an extremely professional manner.

HR Advisor, NIAS

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