Location: Belfast

Duration: 3 Months (potential for extension)

Hours: Full-time, 37.5 hours p/w

Working Pattern: Monday-Friday 9.00am-5.00pm

Salary: £12.75 p/h

On behalf of our client, we are seeking a motivated and detail-oriented Administrative Support Officer to join a busy healthcare team.

The successful candidate will manage telephone and visitor inquiries, process referrals, support internal and external communication, maintain accurate records and filing systems, and assist with meetings and events.

This role requires strong organizational and IT skills, excellent written and verbal communication, and the ability to prioritize tasks effectively while contributing positively to the team environment.

Main Duties / Responsibilities 

• Effectively deal with telephone calls from patients, relatives, parents/carers, hospital teams, community teams and general practitioners and other individuals or organisations, taking messages, ensuring follow-up and resolving any problems as appropriate.
• Deal with all visitors to the department in a courteous and friendly manner.
• Facilitate communication within the department by liaising with relevant staff, other departments and facilities as necessary, e.g. requesting information, reporting faulty or broken equipment to Estates Services.
• Register all referrals onto ENCOMPASS, process partial booking letter’s when required, update and check systems for required information in a timely manner complying with Integrated Elective Access Protocol (IEAP)
• Prioritise own workload with assistance from the Administration Officer as and when necessary to meet deadlines
• Type letters, reports, memorandums and minutes as required. A high level of word processing skills are required and the post holder will also be required to have skills on Microsoft Office software- Outlook , Excel and other packages as and when required.
• Format all reports/letters to be distributed on behalf of the team in a timely manner.
• To support team members in the preparation and distribution of materials and resources required for presentations, training purposes and other events. This may include laminating, binding, photocopying and stapling.
• To take responsibility for organisational elements relating to meetings, stationary/office supplies e.g. booking venues, ensuring equipment is available and resources are prepared, ordering via e-procurement.
• To organize, manage and maintain filing systems both manually and electronically
• General office duties will be part of the role of the post holder i.e. processing of incoming and outgoing mail, maintenance of a tidy and organised office, distributing information and dealing with queries from staff.
• To consistently contribute towards maintaining a positive environment and good team morale.
• To be responsible for the reporting of faults or risks within the working environment in line with Trust Procedures.

General Responsibilities 

Employees of the Trust are required to promote and support the mission and vision of the service for which they are responsible and:

• At all times provide a caring service and to treat those with whom they come into contact in a courteous and respectful manner.
• Demonstrate their commitment by their regular attendance and the efficient completion of all tasks allocated to them.
• Comply with the Trust’s Smoke Free Policy.
• Carry out their duties and responsibilities in compliance with the Health and Safety Policies and Statutory Regulations.
• Adhere to Equality and Good Relations duties throughout the course of their employment.
• Ensure the ongoing confidence of the public in-service provision.
• Maintain high standards of personal accountability.
• Comply with the HPSS Code of Conduct.

Essential Criteria

• 4 GCSEs at Grades A-C / 4-9 including English Language

OR

• NVQ level 2 Administration

OR

• 2 year’s administrative/clerical experience*

Skills / Abilities  

• Good organisational skills and time management skills
• Ability to work on own initiative and prioritise workload to meet deadlines
• Ability to maintain confidentiality
• Good oral and written communication skills
• Ability to work flexibly and as part of a team
• Good working knowledge of computer packages, e.g. Microsoft Office software, Outlook, Excel and PowerPoint
• Ability to set up and maintain effective filing systems
• Good working knowledge of setting up and monitoring databases

How to Apply

If you wish to apply or would like more information, please email your CV to daniel.finlay@applerecruitment.com

If this opportunity isn’t quite right for you but you are seeking a new role, we would still welcome your enquiry

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer

Location: Belfast

Duration: Temporary, 2-Month Contract (potential for extension)

Hours: Full-time, 40 hours p/w

Working Pattern: Monday to Friday, 9:00am – 5:30pm (Office Based)

Salary: £24,000 – £30,000 pro-rata (Negotiable depending on skills & experience)

About the Role

On behalf of our client, Apple Recruitment is seeking a motivated and detail-oriented Finance Assistant to join an established finance team within a growing and reputable organisation.

This Fixed term 2-month contract is due to continued growth within the business, offering an exciting opportunity to gain experience within a supportive and professional environment. There may also be the potential for extension or a permanent contract for the right candidate.

The successful candidate will support the Finance Team and Senior Management through the accurate and timely processing of financial transactions, helping to maintain high standards across all finance operations.

Job Purpose

The Finance Assistant will be responsible for processing purchase and sales transactions, managing associated payments and receipts, maintaining accurate financial records, supporting credit control activities, and completing month-end cut-off procedures in line with departmental deadlines.

Key Responsibilities

• Maintain the Purchase Ledger, ensuring accuracy and timeliness
• Process purchase invoices and raise purchase orders
• Liaise with suppliers regarding queries and payments
• Raise sales invoices and credit notes
• Handle customer payment queries via telephone and email Allocate payments and receipts accurately to supplier and customer accounts
• Support credit control activities
• Complete month-end cut-off processes in line with department deadlines
• Maintain organised financial records and documentation
• Undertake general finance and administrative duties as required

Essential Criteria

• Minimum of 5 GCSEs (or equivalent), including Maths and English
• At least 2 years’ experience in an administration and finance role
• Strong Microsoft Office skills, particularly Excel, Word and Outlook
• Experience working with MIS/ERP systems
• Strong numerical ability and high attention to detail
• Willingness to learn and adapt to new finance systems and processes

Desirable Criteria

• Accounting Technician qualification or part-qualified status
• Experience using Opera, Accura, or similar accounting systems

Key Skills & Competencies

• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to organise and prioritise workload effectively
• Capable of meeting deadlines in a fast-paced environment
• Team player with a flexible and supportive approach

Right to Work in the UK

Please note, this employer cannot offer sponsorship. Only applicants with a permanent right to work in the UK will be considered.

What’s On Offer

• 2-month full-time contract (with potential for extension or permanent role due to continued growth)
• Salary £24,000 – £30,000 pro-rata, depending on skills and experience
• Opportunity to gain hands-on experience within a growing organisation
• Supportive team environment

How to Apply

If you wish to apply or would like more information, please email your CV to patricia.oneill@applerecruitment.com

If this opportunity isn’t quite right for you but you are seeking a new role, we would still welcome your enquiry

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer

Location: Belfast

Type: Full-Time | Permanent

Working Pattern: 40 hours per week | Monday to Friday, 9:00am – 5:30pm (Office Based)

Start Date: ASAP

Salary: £24,000 – £28,000 per annum (Negotiable depending on skills and experience)

About the Role

On behalf of our client, Apple Recruitment is seeking a motivated and detail-oriented Finance Assistant to join an established finance team within a growing and reputable organisation.

This is a full-time permanent opportunity offering stability, long-term career development and the chance to work within a supportive and professional environment. The successful candidate will support the Finance Team and Senior Management through the accurate and timely processing of financial transactions while helping to maintain strong financial control across the business.

Job Purpose

The Finance Assistant will be responsible for processing purchase and sales transactions, managing associated payments and receipts, maintaining accurate financial records, supporting credit control activities, and completing month-end cut-off procedures in line with departmental deadlines.

Key Responsibilities

• Maintain the Purchase Ledger, ensuring accuracy and timeliness.
• Process purchase invoices and raise purchase orders
• Liaise with suppliers regarding queries and payments
• Raise sales invoices and credit notes
• Handle customer payment queries via telephone and email
• Allocate payments and receipts accurately to supplier and customer accounts
• Manage and support credit control activities
• Complete month-end cut-off processes in line with department deadlines
• Maintain organised financial records and documentation
• Undertake general finance and administrative duties as required

Essential Criteria

• Minimum of 5 GCSEs (or equivalent), including Maths and English
• At least 2 years’ experience in an administration and finance role
• Strong Microsoft Office skills, particularly Excel, Word and Outlook
• Experience working with MIS/ERP systems
• Strong numerical ability and high attention to detail
• Willingness to learn and adapt to new finance systems and processes

Desirable Criteria

• Accounting Technician qualification or part-qualified status
• Experience using Opera, Accura, or similar accounting systems

Key Skills & Competencies

• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to organise and prioritise workload effectively
• Capable of meeting deadlines in a fast-paced environment
• Team player with a flexible and supportive approach

What’s On Offer

• Full-time, permanent position Salary £24,000 – £28,000 (negotiable depending on skills and experience)
• Annual salary review (discretionary)
• Supportive team environment
• Opportunity to develop within a growing organisation

Please note, this employer cannot offer sponsorship. Only applicants with a permanent right to work in the UK will be considered.

How to Apply

If you wish to apply or would like more information, please email your CV to patricia.oneill@applerecruitment.com.

All applications will be treated with the strictest confidence. If this opportunity isn’t quite right for you but you are seeking a new role, we would still welcome your enquiry. Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer