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Assistant Assembly Clerks

Full time Temporary @Apple Recruitment
  • Post Date : 13 February 2024
  • Apply Before : 15 February 2024
  • Salary: £41.02 - £41.02 / Annually

Job Description

We are seeking to recruit two Assistant Assembly Clerks on behalf of the NI Assembly, Stormont, Belfast.

Job Title: Assistant Assembly Clerks X 2

Salary: £41,020

Closing date: Thursday 15th February 4pm

Duration: ASAP for 3 months (for each post)

Job Purpose: The Assistant Assembly Clerk role supports the legislative process, and services and supports committees of the Assembly and plenary meetings of the Assembly. This role involves working frequently with Members of the Legislative Assembly (Members), as well as a range of other internal and external stakeholders. The role of an Assistant Assembly Clerk is both demanding and challenging, operating as it does in a highly pressurised and scrutinised environment, and on occasion outside of normal business hours.

Job Description: The main duties and responsibilities of the job:

  • Assisting the Assembly Clerk/Senior Assistant Clerk(s) in developing and providing briefing papers and advice on procedural matters relating to the management of Assembly business.
  • Undertaking research and investigatory work, providing timely and accurate analysis and recommendations to assist with complex issues relating to plenary and committee scrutiny of legislation, policies, reports and briefing documents.
  • Supporting processing of primary legislation at each stage, including monitoring plenary, processing amendments and providing advice and draft briefing on procedural issues for the Assembly Clerk/Senior Assistant Clerk, facilitating the tabling of amendments and the publication of Bills and Acts.
  • Engaging with departments and other stakeholders to manage issues in the conduct of plenary proceedings, the management of legislation and the conduct of committee business under the direction of the Assembly Clerk/Senior Assistant Clerk.
  • Supporting plenary sittings, including monitoring and overseeing the progress of those sittings, taking remedial action where necessary to ensure their smooth conduct; and reviewing those sittings in order to identify issues which need to be considered and addressed. Preparing initial drafts of key plenary and Committee documents, speeches for Members etc.
  • Ensuring the accurate and timely production of minutes for Committee meetings for publication, to reflect the key decisions and actions of the Committee.
  • Taking part, as required, in meetings and discussions with Committee Chairs and Assembly Members.
  • Supporting the Assembly Clerk/Senior Assistant Clerk(s) in the scrutiny of legislation both in Committee meetings and in plenary, including the first draft of a Committee report on a bill.
  • Attending, participating in and managing meetings, visits and other events in support of the work of the Assembly; ensuring these are carried out effectively and that accurate records of business are maintained.
  • Developing and maintaining effective relationships with key stakeholders, including Members, colleagues from across the Assembly Commission, officials from Executive departments, other external stakeholders and members of the public.
  • Drafting and approving information for publication on social media platforms and the Assembly webpages and ensuring that this information is up to date and fit for purpose e.g. managing the Committee’s social media account.
  • Leading, managing and developing individual staff members or a small team to ensure the delivery of team objectives and front-line services to a range of stakeholders, including by providing appropriate induction, training and development as required.
  • Quality assuring the work of staff to ensure compliance with legislation, Standing Orders and other procedural guidance in order to meet agreed service standards.
  • Checking and approving purchase orders and invoices in line with organisational policy and within approval levels.
  • Assisting the Assembly Clerk/Senior Assistant Clerk in the management of financial budgets as required;
  • Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to carry out work including the production of reports and documents.
  • Managing information and records in accordance with established policies and statutory requirements. · Contributing to the delivery of appropriate projects through participation in working groups and providing advice as requested.
  • Complying with all of the Assembly Commission’s staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures and all mandatory training requirements.

 

Applicants for the post must, by the closing date for applications, have:

  1. At least a primary degree, minimum 2.2 classification, in any subject.

Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated.

  1. A thorough understanding of the role and functions of the Northern Ireland Assembly and the political environment in which it operates including the current challenges facing the Assembly.

AND

At least 3 years’ experience of:

  1. a) Leading and managing individual staff members or a team of staff to ensure the quality, accuracy and timeliness of work.
  2. b) Analysing information from a range of sources to develop high quality written documents which support and inform effective decision making.
  3. c) Planning and organising a diverse workload, delivering high quality work to tight deadlines and in line with organisational policy and procedures.
  4. d) Developing and maintaining effective working relationships with a wide range of stakeholders such as colleagues, managers, elected representatives, departmental officials, and other external stakeholders to ensure a high-quality service and achieve tight deadlines.

OR

  1. A thorough understanding of the role and functions of the Northern Ireland Assembly and the political environment in which it operates including the current challenges facing the Assembly. AND 4. At least five years’ experience in each of the areas detailed at (a) – (d) above.

To Apply:

You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria.

Please email your CV in Microsoft word format to Caroline Parker by clicking on the link before Thursday 15th February 4pm

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details. Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.

 

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