Job Description

Directorate: Finance, Audit and Assurance

Dept: Finance Systems and Compliance

Job Title: Assistant Manager – Group Billing & Expenses

Hourly Rate: £18.72

Reports to: Finance Projects and Reporting Manager

Location: Belfast

Main Purpose

To manage the weekly agency timesheet processing & Interface preparation. To manage the system for the staff Travel and Expenses ensuring appropriate controls are in place, as well as managing the corporate credit card scheme ensuring appropriate sign off and reconciliation.

To ensure accurate, timely, verified payment of group Bills for Utilities, and to support the Staff Benefits portal.

To contribute to the provision of a modern, professional and responsive service to support NIHE business delivery and our vision and values as outlined below:

Key Responsibilities

1. Managing a team of two staff to perform all the below activities in line with agreed timetables.

2. Reporting performance of activities regularly to the Band 7.

3. Managing the weekly agency timesheet processing & Interface preparation.

4. Ensuring controls around the timesheet process are followed and weekly reconciliations are correct and signed off.

5. Creating control reports to ensure that any anomalies are identified resolved.

6. Creating reports on payments made to Agencies or Agency Staff.

7. Managing the adjustments process for late or unpaid timesheets.

8. Calculating and reconciling any rate or pay increases.

9. Providing a helpdesk for agency staff and managers.

10. Providing system training as required.

11. To liaise with the agencies and HR dept as required to resolve issues.

12. Group Billing for NIHE Utilities

13. To ensure group bills are processes accurately and reconciled in line with deadlines e.g. utilities.

14. Ensure robust control processes for verifying the contents of the Group bills and appropriate sign off.

15. Managing the relationships with account managers and contacting the different companies if issues arise with invoices or interface files.

16. Manage the corporate credit cards application process.

17. Manage the monthly reconciliation of corporate Cards.

18. Ensure robust control processes.

19. Provide training as required.

20. Manage the implementation of a new Credit card reconciliation system.

T&S System Support

21. Managing the weekly agency T&S payment processing & Interface preparation.

22. Managing the monthly staff Travel & Expenses payment processing & Interface preparation.

23. Ensure robust control processes.

24. Creating control reports to ensure that any anomalies are identified resolved.

25. Providing a helpdesk for all staff.

26. To support and train staff on the system.

27. To create ad-hoc reports when required in order to perform spot checks on mileage information.

Essential

Applicants must provide evidence by the closing date for application that they meet the following essential criteria:

1. Possess one of the following qualifications:

• The foundation papers of a CCAB body (or equivalent).

• A relevant degree or equivalent qualification.

*Refer to Qualifications Framework for equivalencies. It will be the responsibility of the applicant to demonstrate equivalency

2. Can demonstrate at least 3 years’ relevant experience working within an accounting / Financial Systems environment.

3. Can demonstrate at least 2 years’ experience of working in a Finance / transaction processing environment to include:

• The use of a management system in a transaction processing environment

• Advanced spreadsheets skills

• Application of double entry bookkeeping.

• Reconciling activities

• Managing group Bills or Payroll processes

4. Experience developing reports using report writing tools e.g. Business Objects.

5. Can demonstrate:

• Excellent planning and organisational skills.

• Ability to work accurately under pressure to meet deadlines.

• Good interpersonal and communication skills.

• Excellent attention to detail.

• Proficiency in MS Excel to analyse data.

• An aptitude for use of technology.

If you would like to be considered for this role or find out more, please email me your CV now by clicking on the link and I will be in touch. All details are treated in the strictest confidence.

If this role isn’t quite right for you but you would like to look for a new opportunity, please get in contact with us.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.