Apple Recruitment are recruiting URGENTLY for 3 Clerical Officers on behalf of the NI Assembly.
Hourly rate based on £29,137.

Duration:
Post 1 starting 1/9 until 30 November 2026, with possibility of extension
Post 2 & 3 starting end Sept / Start of Oct to 31/7 until 31/07/27.

Job Description:

The main duties and responsibilities are:
• Providing high quality customer service to a diverse range of customers, both internal and
external.
• Managing own work to ensure the delivery of objectives.
• Providing accurate information in a professional and helpful manner by referring to organisational
policies and procedures.
• Providing high quality and timely administrative support where required, for example filing and
photocopying, diary management etc.
• Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to
aid the storage and retrieval of electronic documents.
• Recording and distribution of correspondence, emails, incoming mail / post, monitoring and
managing electronic mailboxes and dealing with routine correspondence accurately and promptly
and forwarding to relevant staff as appropriate.
• Organising and providing support to meetings, events and visits including issuing papers, ordering
hospitality, meeting and greeting external visitors and officials, and responding to any housekeeping
queries that they may have e.g. the format of the meeting.
• Recording information to support the production of minutes and draft minutes e.g. timings of each
agenda item and attendance of witnesses.
• Assisting in gathering and collating information.
• Effectively using Microsoft Office and bespoke internal Assembly software systems and databases
to prepare documents.
• Maintaining hard copy and electronic information systems to ensure a clear and organised file of
all correspondence, papers, minutes, agendas.
• Checking and processing invoices for payment through electronic payment system.
• Complying with all Assembly Commission’s staff policies and procedures including Equal
Opportunities and Dignity at Work policies and procedures.
• Carrying out other duties that the Assembly Commission reasonably requires of you.
If you wish to apply or would like more information, please email your CV in Microsoft word
format to Caroline Parker by Friday 21 st August 2026 @ 5pm. You must also include a bullet
pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria
below.

Essential Criteria:

Applicants must, by the closing date for applications have:
1. GCE ‘A’ level grade A*-C in 2 separate subjects and 5 GCSEs grade A*-C including English
Language and Mathematics.
(Applications will be considered from applicants with formal qualifications of an equivalent or
higher standard to those stated);
AND
At least 2 years’ experience in an administrative role of:
a) Using effective oral and written skills to communicate effectively with a diverse range of
people at all levels, including team members, members of the public, customers and managers.

b) Organising workload and giving attention to detail to produce accurate, high quality work to
deadlines.
c) Effectively using Microsoft Office to prepare documents and respond to correspondence.
OR
2. At least 4 years’ experience in an administrative role of each of the essential criteria described at
a) – c) above.

Further Details:
 Hourly Rate based on £29,137 p.a.
 Date of informal discussions – TBC
 This business area offers hybrid working based on business need
 Closing date for CV submission to Apple: Friday 21 st August @ 5pm.

If you wish to apply or would like more information, please email your CV in Microsoft word format
to Caroline by Friday 21 st August 2026 @ 5pm.
Applicants must ensure their CV is accurate and up to date. The CV should include your full
employment history inclusive of dates, all academic achievements and full personal contact details.
Please note only applicants that match these criteria can be considered for the role.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple
Recruitment Services is an Equal Opportunities Employer.