We are seeking to recruit a Clerical Officer on behalf of the NI Assembly, Stormont, Belfast.

Job Title: Clerical Officer

Salary: £28,016

Closing date: Wednesday 4th June 2025 4pm

Duration ASAP to 28th February 2026

Job Purpose

Staff at this level could be appointed to any of the offices within the organisation and

may subsequently be transferred to other business areas as required.

Job Description:

Main duties and responsibilities of the job.

• Providing high quality customer service to a diverse range of customers, both

internal and external.

• Managing own work to ensure the delivery of objectives.

• Providing accurate information in a professional and helpful manner by

referring to organisational policies and procedures.

• Providing high quality and timely administrative support where required, for

example filing and photocopying, diary management etc.

• Inputting data and maintaining a range of databases, spreadsheets and

electronic filing systems to aid the storage and retrieval of electronic

documents.

• Recording and distribution of correspondence, emails, incoming mail / post,

monitoring and managing electronic mailboxes and dealing with routine

correspondence accurately and promptly and forwarding to relevant staff as

appropriate.

• Organising and providing support to meetings, events and visits including

issuing papers, ordering hospitality, meeting and greeting external visitors and

officials, and responding to any housekeeping queries that they may have e.g.

the format of the meeting.

• Recording information to support the production of minutes and draft minutes

e.g. timings of each agenda item and attendance of witnesses.

• Assisting in gathering and collating information.

• Effectively using Microsoft Office and bespoke internal Assembly software

systems and databases to prepare documents.

• Maintaining hard copy and electronic information systems to ensure a clear

and organised file of all correspondence, papers, minutes, agendas.

• Checking and processing invoices for payment through electronic payment

system.

• Complying with all Assembly Commission’s staff policies and procedures

including Equal Opportunities and Dignity at Work policies and procedures.

• Carrying out other duties that the Assembly Commission reasonably requires

of you.

Essential Criteria:

Applicants must, by the closing date for applications, have:

1. GCE ‘A’ level grade A*-C in 2 separate subjects and 5 GCSEs grade A*-C

including English Language and Mathematics. Applications will be considered

from applicants with formal qualifications of an equivalent or higher standard

to those stated.

AND

2. At least 2 years’ experience in an administrative role of:

a) Using effective oral and written skills to communicate effectively with a diverse

range of people at all levels, including team members, members of the public,

customers and managers.

b) Organising workload and giving attention to detail to produce accurate, high

quality work to deadlines.

c) Effectively using Microsoft Office to prepare documents and respond to

correspondence.

OR

3. At least 4 years’ experience in an administrative role of a) – c).

To Apply:

You must include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria.

Please email your CV in Microsoft word format to Caroline Parker by clicking on the link before 4pm on Wednesday 4th June 2025.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details. Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.