Apple Recruitment are recruiting for a Clerical Officer on behalf of the NI Assembly. This role is
estimated to end on the 10 th July 2026. Hourly rate £15.14 per hour

Job Description:
Main duties and responsibilities of the job.
 Providing high quality customer service to a diverse range of customers, both internal and
external.
 Managing own work to ensure the delivery of objectives.
 Providing accurate information in a professional and helpful manner by referring to
organisational policies and procedures.
 Providing high quality and timely administrative support where required, for example filing
and photocopying, diary management etc.
 Inputting data and maintaining a range of databases, spreadsheets and electronic filing
systems to aid the storage and retrieval of electronic documents.
 Recording and distribution of correspondence, emails, incoming mail / post, monitoring and
managing electronic mailboxes and dealing with routine correspondence accurately and
promptly and forwarding to relevant staff as appropriate.
 Organising and providing support to meetings, events and visits including issuing papers,
ordering hospitality, meeting and greeting external visitors and officials, and responding to
any housekeeping queries that they may have e.g. the format of the meeting.
 Recording information to support the production of minutes and draft minutes e.g. timings
of each agenda item and attendance of witnesses.
 Assisting in gathering and collating information.
 Effectively using Microsoft Office and bespoke internal Assembly software systems and
databases to prepare documents.
 Maintaining hard copy and electronic information systems to ensure a clear and organised
file of all correspondence, papers, minutes, agendas.
 Checking and processing invoices for payment through electronic payment system.
 Complying with all Assembly Commission’s staff policies and procedures including Equal
Opportunities and Dignity at Work policies and procedures.
 Carrying out other duties that the Assembly Commission reasonably requires of you.
If you wish to apply or would like more information, please email your CV in Microsoft word
format to Julie.Skelly@applerecruitment.com by Tuesday 5 th May @ 5pm. You must also include
a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential
Criteria below.

Essential Criteria:
At the closing date for applications, applicants must have:
1. GCE ‘A’ level passes A*-C in 2 separate subjects and 5 GCSEs at grade A*-C including English
Language and Maths. Applications will be considered from applicants with formal
qualifications of an equivalent or higher standard to those stated.
AND
2. At least 2 years’ experience in an administrative role of:
a) Using effective oral and written skills to communicate effectively with a diverse range of
people at all levels, including team members, members of the public, customers and
managers.

b) Organising workload and giving attention to detail to produce accurate, high quality work to
deadlines.
c) Effectively using Microsoft Office, including Excel, to track and collate data, prepare
documents, and respond to correspondence.
OR
3. At least 4 years’ experience in an administrative role of a) – c).

Further Details:
 Hourly Rate based on £,29,137,
 Working hours: 37 hours
 Duration: temporary contract until 10 th July 2026
 This role is due to start asap
 This business area offers limited hybrid working
 Closing date for CV submission to Apple: Tuesday 5 th May @ 5pm

If you wish to apply or would like more information, please email your CV in Microsoft word format
to Julie by Tuesday 5 th May @ 5pm.
Applicants must ensure their CV is accurate and up to date. The CV should include your full
employment history inclusive of dates, all academic achievements and full personal contact details.
Please note only applicants that match this criteria can be considered for the role.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple
Recruitment Services is an Equal Opportunities Employer.