Clerical Officer – Urgent
Full time Temporary @Apple Recruitment posted 2 weeks ago in Administration & SecretarialJob Description
Temporary Clerical Officer
Location: Newtownabbey
Salary: £13.63 per hour
Hours: 34.5 hours per week
Duration: Temporary, Full-Time
Working Pattern: Monday – Friday
JOB PURPOSE
To provide administrative, clerical and secretarial support to the Principal, school staff and Board of Governors.
MAIN DUTIES AND RESPONSIBILTIES
General Administrative Processes and Records
- Operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
- Complete and submit all returns/records as required.
- Operate requisitioning procedures including the ordering, purchasing, receiving, checking, storage and distribution of resources.
Finance
- Receive, receipt and account for all cash.
- Bank monies and maintain banking records.
- Communicate with relevant personnel and provide assistance in relation to financial procedures.
Reception, Secretarial and Secretariat
- Operate the telephone/switchboard, receive visitors and provide hospitality as required.
- Provide word processing/typing, filing, duplication and photocopying in support of administrative processes, including the use of E-mail, intranet, and internet facilities, where appropriate.
- Sort, screen and distribute all mail.
- Ensure the secure storage of valuable items and confidential documentation.
- Maintain diaries, arrange appointments, meetings and provide a secretarial service for all staff within the school.
- Service meetings and draft minutes as required
Other Duties
- Assist work placement students with practical tasks and assignments within the school office (where appropriate).
- Such other duties as may be assigned within the level of the post.