Receptionist- URGENT. Start ASAP

Belfast City Centre
9-12 Month Fixed-Term Contract- potential to become permanent- employed directly by the Organisation
Full-Time or Part-Time Considered
5 Days Per Week (36.25 Hours)
4 Days Per Week (29 Hours)
3 Days Per Week (21.75 Hours)
Working Hours: 8:45am – 5:00pm (1 Hour Unpaid Lunch)

Salary is negotiable depending on experience and expected to be between £26000 and
£29000k pro rata

About the Opportunity

Apple Recruitment Services is delighted to be recruiting on behalf of a well-established professional services organisation based in Belfast City Centre for a Receptionist to join their team on a 9-12 month fixed-term contract.

This is an excellent opportunity for a friendly, professional and highly organised individual who enjoys working in a busy front-of-house environment. The successful candidate will be the first point of contact for visitors, clients and callers, providing a welcoming and professional service while supporting the wider team with a range of administrative duties.

The organisation is open to considering candidates seeking either full-time hours or part-
time hours across 3 or 5 days per week.
Historically, this has been a fantastic place to work, with many long-serving members of staff and a supportive, collaborative culture.

Opportunities to join the organisation do not arise often, making this an excellent opportunity to become part of a well-established and highly regarded team.

Whilst initially offered on a fixed-term basis, there is potential for the position to become permanent for the right candidate.

The Role
This is a busy and varied role requiring excellent communication and organisational skills.
You will be responsible for managing a busy reception area, handling a high volume of telephone calls, welcoming visitors, preparing meeting rooms, processing incoming post and supporting the wider team with administrative duties.

Key Responsibilities

• Meet and greet visitors in a professional and welcoming manner.
• Answer a busy telephone system, take messages and redirect calls appropriately.
• Manage incoming and outgoing post.
• Receive, open, scan and distribute post and documentation.
• Prepare meeting rooms for meetings, client visits and events.
• Operate Microsoft Outlook to send and receive internal communications.
• Record incoming and outgoing documents, parcels and deliveries using databases and spreadsheets.
• Maintain reception and communal areas to a high standard.
• Manage visitor sign-in procedures and visitor records.
• Provide general administrative support to the wider team.
• Filing, scanning, photocopying and document management.
• Assist with additional administration duties as required.

About You
The successful candidate will possess:
• Previous experience in a Receptionist, Front of House, Customer Service or Administrative role.
• Strong communication and interpersonal skills.
• Excellent organisational and time management abilities.
• A professional, friendly and approachable manner.
• The ability to work effectively in a busy environment with multiple competing priorities.
• Strong attention to detail and accuracy.
• Good IT skills, including Microsoft Outlook, Word and Excel.
• The ability to work independently and as part of a team.
• A proactive and positive approach to work.
• Willingness to provide additional cover during holiday periods when required.

What’s on Offer?
• 9-12 month fixed-term contract employed directly by the organisation with the potential of a permanent contract.
• Flexible working options with full-time, 4-day or 3-day working patterns considered.
• Belfast City Centre location.
• Opportunity to join a highly regarded employer with an excellent staff retention record.
• Friendly, supportive and professional working environment.
• Varied and interesting workload.

• Potential opportunity for the role to become permanent.

How to Apply
To apply for this opportunity, please send your CV in Microsoft Word format to Patricia by clicking the application link.
All applications will be treated in the strictest confidence.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy.
Apple Recruitment Services is an Equal Opportunities Employer.